The Planner Resource Library
Operational tools for the people who run the program.
A growing library of free Hawaii group travel planning resources for professionals moving groups into, around, and out of the islands. Every tool is drawn from how real four-island group programs are actually run — checklists, worksheets, and calculators you can put to work on your next program.
Built by operators, for planners
Most “free resources” in group travel are lead-bait: a thin PDF written by a marketing desk that has never staged a coach or reconciled a manifest at the gate. This library is the opposite. Every tool here is lifted from the way Aloha Group Travel actually executes Hawaii group programs — arrival and meet-and-assist sequencing, multi-island transfer days, fleet sizing, and departure reconciliation — then stripped of anything confidential and turned into something you can reuse on your own programs.
You do not have to be an AGT client to use any of it. Take the tools, run them on your next Hawaii program, and see how the work is meant to be done. When a program gets complex enough that you want an execution partner on the ground, you’ll already know how we think.
What you'll find here
Operational checklists, planning worksheets, and calculators built from documented Hawaii group operations — not repackaged travel-blog advice. Each tool is delivered to your inbox from its own page; grab only what your program needs.
For professional group planners. Free to use, whether or not you ever work with us.
Proven at scale.
Drawn from real Hawaii group operations, including a documented 193-guest corporate-incentive arrival.
Every island.
Coordination across all four Hawaiian islands under a single point of contact.
Written by operators.
Authored in the voice of the team that dispatches these movements, not a marketing desk.
Confidential by default.
Generic partner labels throughout — no client, vendor, or venue is ever named.
Available now
The tools published so far lead with transportation and group movement — the deepest, most-documented part of how we run Hawaii programs. Each opens on its own page, where you enter your details once and the tool lands in your inbox.
Group Movement Control Kit
Move a large group into, around, and out of Hawaii — with nothing falling through. Paired arrival/meet-and-assist and departure/manifest-reconciliation control sheets you fill in per program and run on the day.
For professional group planners.
Hawaii Group Transportation Planning Worksheet
Map every movement before the first coach rolls: passenger waves, vehicle assignments, staging, and timing across a multi-day, multi-island program on one working sheet.
For professional group planners.
Hawaii Group Fleet-Size Calculator
Size the fleet against real headcount, luggage, and route timing so you order the right number of vehicles — not a guess that strands passengers or pays for empty seats.
For professional group planners.
Hawaii Group Transportation Guide
The operating logic behind moving groups in Hawaii: vehicle classes, interisland realities, dispatch sequencing, and the decisions that keep a transportation plan from unraveling on the day.
For professional group planners.
Free cruise planning tools
Reusable, operator-built resources for planning a group’s cruise port days in Hawaii — drawn from real four-island operations. Free to download.
Cruise Shore Excursion Port-Day Checklist
Run a group’s port day backward from all-aboard — docked or tender — without leaving anyone on the pier.
For professional group planners
Per-Port Cruise Excursion Planning Worksheet
Plan every port’s excursion and prove it fits the real shore time — on one fillable sheet.
For professional group planners
Cruise Port-Day Time-Budget Calculator
Enter a port’s window and tender transit; get the real shore time and whether the excursion fits — in seconds.
For professional group planners
Cruise Shore Excursion Planning Guide
The operating logic behind planning a group’s shore excursions in Hawaii — docked or tender, inside the real shore time.
For professional group planners
Cruise Group Planning Kit
One control system for a whole cruise group program — port-by-port shore-time budgets and per-port excursion control.
For professional group planners
Hawaii Pre- & Post-Cruise Program Guide
The land operation that wraps around a sailing: arrival nights, pier and airport transfers, luggage handling, post-cruise island extensions, and the timing that keeps a group on schedule from touchdown to all-aboard.
For professional group planners
More tools are in production and released as each is documented and certified. This page only ever lists what’s actually built and ready to use — no placeholders, no coming-soon vaporware.
How the library works
There’s no gate to the library itself and no account to create. Each tool is delivered from its own page so you take only what you need.
1 · Pick the tool for the movement.
Browse what's available now and choose the checklist, worksheet, or calculator that fits the program in front of you.
2 · Get it by email, instantly.
Enter your details on that tool's page and it arrives in your inbox right away — one resource, one email, no library wall to climb.
3 · Run it on the day.
Fill in your program's details once, then work the tool top-to-bottom on the ground. It's built to be used, not filed away.
Drawn from real Hawaii group operations
These tools aren’t templates someone found online. They come from live Hawaii group programs — a 193-guest corporate-incentive arrival coordinated end to end, meet-and-assist executed for arriving groups, and pier-and-airport transfers run against cruise schedules across four islands. See how the work is actually run, then explore the full range of Hawaii group travel services and group transportation behind it.
Yes. Every tool in the library is free to download and use on your own Hawaii group programs, whether or not you ever become an AGT client. You enter your details on a tool’s page, it arrives by email, and it’s yours to keep.
Questions planners ask
Is the Resource Library really free?
Who is this library for?
Professional group planners — tour operators, DMCs, corporate and incentive planners, cruise and educational-travel coordinators, and anyone responsible for moving a group of people through Hawaii. It’s written for the person running the program, not for tourists planning a vacation.
How do I get a specific resource?
Open the tool you want from the list above. Each resource has its own page with a short form; enter your details once and that tool is emailed to you right away. There’s no master download and no account to create — you take only what your program needs.
Do you share or sell my information?
No. Your details are used to deliver the resource you asked for and to send a short, relevant follow-up about how these movements are run in Hawaii. You can opt out at any time, and nothing obligates you to work with us.
Why are there only a few tools right now?
Because we only publish a tool once it’s been built from documented operations and certified — never as filler. The library leads with transportation and group movement, our deepest proven capability, and grows as each additional tool is documented. This page always reflects exactly what’s live.
What if my program needs more than a tool?
The tools give you the control systems; a complex program often needs an execution partner on the ground. When you’re ready, you can request a discovery consultation — a working conversation about your movements, islands, and operational concerns. It’s not a sales pitch and not a quote.
Planning a Hawaii group program now?
Take the tools and run them yourself — that’s what they’re for. And if you want a specific program pressure-tested by the team that executes these movements in Hawaii, walk it through with us.